Manage Your Annual Summary Reports as a Touring Organisation


  1. Log into your Show Stats account.
  2. Click on “Reporting” from the navigation bar at the top of the page.
  3. Click the “Manage Annual Summaries” button.

 

If you are a touring organisation, within Manage Annual Summaries you can create Annual Summary reports for any financial year you have Approved or Activated productions on. If your organisation has its own box office, you may analyse and report on your data by logging into Audience Finder here.


Please remember that you only need to get productions "Approved" to run an Annual Summary report, i.e. the report you may be required to submit to funders.  You do NOT need to "Activate" them in order to run an Annual Summary report.  Activating productions is a paid-for enhanced feature within Show Stats, which allows you to analyse data at a production- or performance-level.

 

Please note: If you cannot see a specific financial year within the table, this means you do not yet have any productions for this timeframe to report on. Click “View & Request Productions” from the navigation bar at the top of the page, where you can then submit a request to access data.  For detailed instructions of how to do this, please read this article: How do I access data for my productions?



Creating an Annual Summary Report for the First Time as a Touring Organisation


  1. Within Manage Annual Summaries, navigate to the financial year you wish to report on.
  2. Check whether you have any requests which are still pending. Pending or rejected productions will not be included within your Annual Summary report.
  3. Click the ‘Generate’ button to create your report.
  4. Once your report has been generated, you can view your Annual Summary by clicking ‘View Report’. A dashboard of graphs will be shown on your screen.
  5. The individual graphs can be maximised by clicking the magnifying glass icon, and you can download a .png image of the graph by clicking the download icon.
  6. Two new pink buttons will also have appeared at the top right-hand side of the page: one which says "Download all CSVs" and one which says "Download Report".  
    1. Clicking "Download all CSVs" will generate a .zip file containing the CSV outputs for each metric.  
    2. Clicking "Download Report" will produce a PDF version of the Annual Summary report.



Updating an Existing Annual Summary Report


If any new productions have been Approved since creating your Annual Summary report, a “Regenerate” button will be displayed. There are no limits to how many times you can update your Annual Summary report. To update an existing Annual Summary report:

  1. Within Manage Annual Summaries, navigate to the financial year you wish to report on.
  2. Click the “Regenerate” button to update your report.
  3. Once your report has regenerated, you can view your updated Annual Summary by clicking ‘View Report’. A dashboard of graphs will be shown on screen.



A NOTE FOR ARTS COUNCIL ENGLAND NPOs:  If you are required to upload Show Stats data as part of your end of year Audience Report for Arts Council England, please note that Grantium does not accept .zip files, so we recommend that you upload the PDF version of the Annual Summary.