STEP ONE

Log into your Audience Finder account.


STEP TWO

Using the left-hand menu, navigate to the Reports section of the dashboard.


STEP THREE

Click on the plus symbol (under the heading My Audience Reports) to create a new Audience Report.


STEP FOUR

Complete the online form, selecting the relevant ticketing and/or survey data the report should be based on.


If you have submitted ticketing data:

  • Use the tick box to select Use Ticketing Data.
  • If you have more than one venue, choose your venue from the drop-down menu
  • Select the time-frame that you want to report on (N.B. For NPO reporting, this should be the financial year that has just finished.)


Things to note:

  • Before running the report, you should make sure that your performance coding is up to date so you are definitely using the cleanest version of your data. Contact datateam@theaudienceagency.org if you have any questions or need your coding to be resent.
  • The dashboard only contains audience data from ‘matured’ (the run has ended) performances. This means that there is a delay between when an event happens and when the audience data is updated into your analytics. The length of this delay is set individually to your organisation's system when you sign up, please contact us if you want to check what this is for your extractions.


For organisations using surveys:

  • Use the tick box to select Use Survey Data.
  • Type in the figure for your total visits/footfall for your reporting period (this should be the total number of visits made to your organisation and/or event(s) during the time period that you are reporting on, e.g. financial year)
  • Check the boxes to indicate which of your current surveys you would like to report on
  • Decide what data to include in the report: select either “Include all responses” or “Restrict responses by visit date” and set a time-frame.


Things to note:

  • The report can only include responses that have been inputted into the system (either via your data entry link or the e-survey link) and updated to the dashboard. Updates happen once a week so check your survey dashboard summary to make sure you’re using the most up to date information.
  • Restricting your responses by visit date will only include responses which include a valid ‘Date of visit’ within the survey response.


STEP FIVE

You may need to add web analytics for some funding requirements. You will need to input these figures manually and they will be added to the PDF report. You can find these figures from your website’s analytics, such as Google Analytics. You need to have the following figures to hand:

  • Number of unique visits
  • Number of visits
  • Average dwell time in minutes (e.g. 01:23)  **NOTE: the format is MM:SS, where MM = minutes, then a colon, SS = seconds)
  • Date Range


STEP SIX

Click Create New Report and wait for the PDF to generate. This can take a little while, but you will be emailed when the report is ready.


Things to note:

  • You can download and delete this report or create a new one at any time.
  • At the end of each report is an appendix with information about how the figures are calculated.


Need to include a full postal sector breakdown?

If you need a full postal sector breakdown of your audiences, go to the ‘Location’ metric within the Tickets or Survey sections of your dashboard and click on ‘Download as CSV’.